Senior Facilities Coordinator

Talent, Support, Success.

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About the Role

The Senior Facilities Coordinator plays a key role in ensuring the smooth, safe and sustainable operation of FBD’s facilities. This is a hands‑on, on‑site role that requires good judgment, clear communication, and the ability to manage a variety of day-to-day tasks and projects. You will create a positive experience for employees, contractors, and visitors while maintaining high service standards, cost efficiency and regulatory compliance.

Job Responsibilities

• Deliver and oversee facilities services, meeting service level agreements (SLAs) and operational standards.

• Promote, monitor, and maintain a safe and secure workplace acting as the main on‑site contact for visitors, contractors and deliveries.
• Oversee routine operational tasks such as post handling, meeting room setup and consumables while manage stocks, ensuring cost‑effective ordering and minimal waste.
• Managing logs and participating in Health & Safety and Fire Safety activities.
• Coordinate contractors and suppliers, ensuring good performance and value for money while processing purchase orders, invoices and supplier payments.
• Assist with compliance requirements, including HEVAC, Legionella and Mechanical & Electrical obligations.
• Develop working knowledge of building systems (BMS) and maintenance processes.
• Support sustainability, cost‑efficiency and continuous improvement initiatives assisting Facilities leadership with planning, communication and general coordination.
• Prepare simple management reports and maintain accurate records.
• Carry out any other duties needed to support smooth and effective facilities operations.

Education

• Minimum Leaving certifcate or qualification to at least FETAC Level 5, ideally in a related field.

Experiences

• At least 18 months of experience in a similar operational role and/ or environment.
• Experience in Health & Safety, Fire Safety, and environmental compliance.
• Strong communication skills with fluency in English (written and spoken).
• Familiarity with Building Management Systems (BMS) and experience in implementing energy-efficient practices is an advantage.
• Proficiency using IT as part of work tool kits.
• A proactive, self-motivated and solutions-focused approach to work.

Competencies

• Strong numeracy, organisational and time‑management skills.
• Ability to work with multiple tasks and stakeholders effectively.
• Good attention to detail, especially in compliance and reporting.
• Ability to interpret simple layouts, maps or technical drawings.
• Proficiency in Microsoft Office (especially Excel).
• Confident communicator able to build positive relationships.
• A team player who promotes efficiency, safety and professionalism.
• Experience with AutoCAD and similar software is a bonus.

MCC

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This role is being offered on a permanent contract.

Our Benefits Include:

FBD is an inclusive Equal Opportunity employer that considers applicants irrespective of their age, gender, ethnicity, culture, religion, language, sexual orientation, ability, disability and social circumstances