Company Secretary Administrator

Job Overview

An opportunity has arisen for a Company Secretary Administrator to join the team and work in-house with a listed plc and regulated entity. 

Location: FBD House, Bluebell, Dublin 12

Job Responsibilities

• Draft agendas in advance of Board and Board Committee meetings for review;
• Prepare Board and Committee meeting Packs for review;
• Arrangements for Board and Committee Meetings, including reserving meeting rooms, making lunch arrangements and organise travel arrangements where necessary;
• Maintain Company Secretarial Records and update whenever any relevant changes occur; 
• Liaise with Directors regarding availability and organise Director Training according to the training schedule;
• Complete the Board and Board Committee checklist for meetings; Log all post received;
• Deal with queries and requests, on a day-to-day basis, from clients, shareholders, auditors and staff;
• Process invoices for Company Secretarial Function;
• Represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service;
• Support the Company Secretarial Function with administrative tasks; and
• Provide administrative support to the Group Company Secretary.

Education

• Leaving Certificate or equivalent exam. 

Experiences

• Previous similar experience
• Effective organisational skills, with the ability to prioritise tasks
• Ability to work to deadlines
• Ability to work on own initiative
• Strong written communication skills with proven ability in the use of the English language
• Ability to work as part of a team

MCC

This role sits within Pay Band A of FBD’s Commercial's Pay band

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This role will involve travelling around Ireland from time to time, therefore, a full drivers license is required. Mileage will be provided.

FBD is an inclusive Equal Opportunity employer that considers applicants irrespective of their age, gender, ethnicity, culture, religion, language, sexual orientation, ability, disability and social circumstances.